Privacy Policy

Welcome to the ZuriHR mobile application ("App") and web platform. This privacy policy explains how we, Zuri HR Ltd. ("Company", "we", "our", or "us"), collect, use, disclose, and safeguard your personal data when you use our services. By using the App or our platform, you consent to the data practices described in this policy.

1. Information We Collect

We collect various types of information in connection with providing our HR, payroll, and attendance management services:

• Personal Identifiable Information (PII): Full name, employee ID, date of birth, contact details (email, phone), job title, department, and profile photo.
• Employment and Payroll Data: Salary details, tax information, benefits, deductions, bank account details (for payroll processing), leave history, and payslips.
• Attendance & Time Tracking: Clock-in/clock-out timestamps, working hours, project/task tracking, and leave days.
• Device and Usage Data: Device type, operating system, app version, IP address, crash logs, and performance metrics.
• Location Data (if enabled): We may collect GPS or network-based location data to verify attendance or geotag clock-ins.

2. How We Use Your Information

We use the collected information to:

• Provide and maintain core HR and payroll services.
• Authenticate users and authorize access to organizational data.
• Track employee attendance, leaves, and time allocation.
• Generate payroll reports, payslips, and regulatory filings.
• Improve application performance and user experience.
• Comply with legal and contractual obligations.

3. Legal Basis for Processing

We process your data on the following legal bases:

• To fulfill a contract with your employer or organization.
• With your consent where applicable (e.g., enabling location).
• To comply with legal obligations.
• For legitimate business interests (e.g., application analytics and improvement).

4. Sharing of Your Information

Your information may be shared with the following parties:

• Employer: To manage payroll, HR records, and employee performance.
• Regulatory Bodies: As required by law (e.g., tax authorities like KRA, labor regulators).

5. Data Retention

We retain personal data as long as required to fulfill the purposes described in this policy and in compliance with legal retention obligations. Upon termination of an employment relationship or contract, data is retained based on your employer’s HR policy or applicable law.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access, including:

• Encryption of sensitive data in transit and at rest.
• Role-based access controls and multi-factor authentication.
• Regular security audits and vulnerability assessments.
• Secure cloud infrastructure with industry-standard protections.

7. Your Rights and Choices

You may have the following rights under applicable data protection laws:

• Right to access and obtain a copy of your data.
• Right to request correction or deletion of your data.
• Right to object to processing or request data portability.
• Right to withdraw consent (for data collected based on consent).

To exercise these rights, please contact your HR administrator or email us at info@zurihr.com.

8. Children’s Privacy

ZuriHR is not intended for individuals under the age of 18. We do not knowingly collect personal data from children.

9. International Data Transfers

Where applicable, your data may be transferred to and stored in countries outside of your jurisdiction, subject to appropriate legal safeguards and data protection agreements.

10. Changes to This Privacy Policy

We may update this policy periodically. Any material changes will be communicated through the App or via email. Continued use of the App after such changes constitutes your consent to the revised policy.

11. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy, please contact us at: